2500 81st Avenue SE Suite 341 Mercer Island, WA 98040
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christine@constructiondecisions.com Construction Meeting Minutes No. 05
PROJECT: Touraine at the Vintage
DATE: July 30, 2008
TIME: 9:00 am
WEATHER: 59 Degrees F.
WRITTEN BY: Christine White, Project Architect
PRESENT:
Cheryl Smith, Construction Committee Member, HOA
Jim Pebles, Project Manager, Remco-Deacon (RD)
Josh Lewis, Project Engineer, RD
Kevin Kimler, Superintendent, RD
Leilani York, Client Relations, RD
Annie Short, Client Relations, RD
Christine White, Project Architect, Construction Decisions, Inc. (CDI)
The record below is an interpretation by Construction Decisions, Inc. (CDI) personnel of a summary of statements, observations, directions and decisions made or given by the various participants as attributed in each item. If an attendee takes any exception(s) to this record, please forward your statement of correction to CDI within 5 days of receipt of these minutes. Failing such notification, CDI will consider these minutes an accurate statement of fact in which each attendee concurs.
MEETING MINUTES: NEW BUSINESS
Meeting 05
The above members reviewed the previous Meeting Minutes from July 23, 2008 and discussed the following pending issues.
05.1 Mock-up Panels: Christine and Kevin reviewed the mock up panel after the meeting. See Observations.
05.2 Contracts: Architect received confirmation from all parties to produce final copies of the AIA contracts for signatures. Action: Since the meeting, CDI has forwarded three copies of the documents to the HOA president 7/31/08 for signature. Sage Alixander will then forward to Remco Deacon for their signature. R-D shall distribute one copy back to the HOA President and one copy to the Architect. Please ref. email forwarded to the HOA Board and Contractor on July 24, 2008 for all Exhibits (Exhibit A is deleted and Exhibit F statements were received via fax for Wells Fargo and Fidelity accounts). Please make a copy and attach to your copy of the contracts.
05.3 Unit Access: Kevin shall coordinate with Leilani regarding interior access associated with the installation of drainage pans at all rear doors.
05.4 Step Flashing: Required at every shingle course at locations where siding is removed and replaced. Contractor shall add six inch SAF over the vertical leg of the roof to wall flashings (in lieu of removing shingles and adding roofing felt to extend up the wall).
05.5 Back yard clean-up: Some yards will require clean up of “pet waste” prior to contractor’s beginning work at those locations. Homeowners, please assist the contractor with clean up.
05.6 HOA Board Member, Rich will follow up with HOA insurance requirements. Copy shall be forwarded to the Architect and then to Remco-Deacon.
05.7 Applications for Payment: Jim Pebles will provide a ballpark cash flow analysis for the HOA in preparation for construction payments on a monthly basis.
05.8 Garage Column Review: Review shall continue by Architect for phases 3 and 4 asap.
05.9 Power Washing Building Elevations: Painters are on site today to begin preparation for painting. Action: Contractor to notify Owners in advance the scheduled dates for power washing.
05.10 Construction Schedule: Kevin shall forward a revised schedule that includes Phase 4 work, to all parties for their review. Schedule received 7/31/08. Jim Pebles noted there would be approximately 14 workers on site next week. Demolition work associated with siding is concluded at all phases. Existing building paper remains in place to protect the exterior sheathing from weather. Pouring of column plinths will begin next week August 4, together with beginning primary installation of siding.
05.11 Windows: Since the meeting Christine has contacted the City of Sammamish regarding window testing requirements. This City does not require testing when windows are being replaced in like- kind (profile, action and size). Window testing of new window units is not required for this project.
05.12 Next Meeting Date: Every second Wednesday beginning Wed. Aug 13 at 9.00 am. Architect shall make additional site visits if necessary, and as required between bi-monthly meetings.
OLD BUSINESS:
Under Clarification, Item 2, Field Observations, Meeting Minutes No. 4, shall read: continue with 5/4 trim x 4 trim and 5/4 x 3 trim per detail 1 Sheet A 04.
FIELD OBSERVATIONS / Action Items:
1. Mockup was reviewed and approved by Architect, with the exception of the extent of metal head flashing over the window, and trimming of building paper at the head. Contractor shall correct mock-up so that head flashing with end-dam covers the entire 3/8 inch sealant joint at jambs. Mock-up shall be used as standard for acceptable finishes throughout the project.
2. If gypsum sheathing is sawcut at the outside corner, remove and replace gypsum sheathing to ensure fire resistivity condition at building. Contractor shall check blade depth in advance to remove siding without cutting building paper or gypsum.
3. Sealant joints must be held at 3/8 inch around windows to ensure use of a ˝ inch backer rod, and sealant profile (hour-glass shaped) per manufacturer’s recommendation.
4. L-flashing at base of walls must cover one and two layers of sheathing when installed proud of the foundation wall. Remove and install longer horizontal leg for correct installation.
5. Do not bend vertical leg of L-shaped flashing into crawl space vent openings. Vertical leg shall be cut to fit opening.
6. Concrete plinths at wood posts shall be installed with cleaned formwork for smooth finish, and shall be placed symmetrically about the wood post. Where existing posts are twisted, shimming may be required for a plumb finished product. Action: Check threaded rods for plumb, remove any debris from column bases, review all critical dimensions prior to pour for symmetry and minimum concrete coverage per engineer requirements.. Pour per manufacturer’s recommendations.
7. From previous meeting: Christine reviewed decay at the column wood base of Unit 23928. Action: Christine to provide a modified sketch for the new column base (at non-load bearing) repair, at this garage location. This is the first decay noted at garage columns.
8. From previous meeting: Cheryl suggested that Christine review a sidewalk at Unit 23912, that has sunken on one edge and creates a hazard. The two sections of aggregate finished sidewalk, total 82.5 inches long and 35.5 inches wide. Work at this location requires demolition, re-compaction of the base, forming and pouring of new slabs to match existing finishes. Action: Contractor shall price this work ( that would be scheduled with other concrete work repairs) for potential Board approval of this added repair to the contract.
9. From previous meeting: Kevin will provide a Hardie siding sample for comparison with the existing siding that remains, in terms of texture and finish where new siding is installed adjacent to existing siding. Action: Architect to review and approve or disapprove installation of Hardie product at these adjacent locations to existing siding.
END OF MINUTES
Copy: all present
All Board Members
All Construction Committee Members
